How Do You Pin Email In Outlook?

Edwin Parker
By Edwin Parker 6 Min Read
6 Min Read
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Hey there! Are you tired of scrolling through endless emails in Microsoft Outlook, trying to find that one important message you need? You’re not alone. But don’t worry, I’ve got a cool trick to share with you that will make your life a lot easier.

Microsoft Outlook is a super popular email program, widely used all around the globe. It’s part of the Microsoft Office 365 suite, and it’s a real lifesaver when it comes to keeping your emails neat and tidy. Plus, it’s great for setting up reminders, storing contacts, and scheduling meetings and events so you never miss a beat.

Now, let’s talk about something super handy – pinning emails in Outlook. Ever wished you could just quickly access your most important emails without the hassle of searching or scrolling? Well, you can! Pinning emails in Outlook is like putting a virtual sticky note on those super-important messages, so they’re always easy to find. And just to clear up a common misconception: when you pin an email, it doesn’t stick to the top of your inbox. Instead, it moves to a special spot called the ‘Task To-Do Bar pane’. This way, your important emails are always just a click away.

Stay tuned, and I’ll walk you through exactly how to do this. Trust me, once you start pinning emails, you’ll wonder how you ever managed without it!

How to pin Emails in Outlook

Are you ready to make your Outlook experience even better? Let’s dive into the simple steps to pin those crucial emails in Outlook. This way, you’ll have quick access to them anytime you need. Here’s how you do it:

  1. Start by Opening Outlook: Fire up your Outlook application. It’s your gateway to a more organized email life.
  2. Choose Your Important Email: Now, find that email you want to keep handy. Right-click on it. Then, hover your mouse over the ‘Follow Up’ option and select ‘No date’. Alternatively, you can click the ‘Follow Up’ button in the ‘Home’ tab under the ‘Tags’ group and choose ‘No Date’. This action flags your email as a task without a specific start or due date.
  3. Notice the Highlight: After you select ‘No date’, you’ll see your email gets highlighted in your inbox. This highlight is like a little nudge, saying, “Hey, this message is special!”
  4. Head to the View Tab: Next, click on the ‘View’ tab. Look for the ‘To-Do Bar’ and click on it. Then, choose ‘Task’ from the options that appear.
  5. Find Your Email in the Task Pane: As soon as you select ‘Task’, a pane will pop up on the right side of your screen. Here, you’ll find your pinned email sitting proudly at the top of the list, with its title clearly visible.
  6. Pin More, If You Like: Got more emails to pin? Just repeat these steps for each one.
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Unpinning an Email

Sometimes, an email’s importance fades, and you might want to unpin it. No problem! Here’s how:

  1. Select the Pinned Email: In the task pane, click on the email you no longer need pinned.
  2. Unpin It: Click the ‘Remove from List’ button, or right-click the email and select ‘Remove from List’ from the menu that appears.
  3. All Done!: Your email will no longer be pinned. It’s that easy!

And there you have it! Pinning and unpinning emails in Outlook is a breeze once you know how. This nifty feature helps keep your most important emails within easy reach, making your life a little bit easier. Give it a try and see how it transforms your Outlook experience!


And that’s a wrap! We’ve just explored a fantastic feature in Microsoft Outlook that can totally transform the way you manage your emails. By learning how to pin and unpin emails, you’re not just organizing your inbox; you’re setting yourself up for success by keeping the most important messages right where you need them.

Remember, Outlook is more than just an email program. It’s a powerful tool that helps you stay on top of your game, whether it’s through managing emails, scheduling meetings, or keeping track of contacts. By using the pinning feature, you’re taking full advantage of what Outlook has to offer.

I hope this guide has been helpful and has made your email management a breeze. Keep these tips in mind, and you’ll be navigating through your Outlook inbox like a pro. Happy emailing, and here’s to staying organized and efficient!

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Frequently Asked Questions

1. How do I pin an email in Outlook?

To pin an email in Outlook, simply open the email you want to pin, and then click on the "Pin" icon located at the top of the email window. The email will then be pinned to the top of your Inbox.

2. Can I pin multiple emails in Outlook?

Yes, you can pin multiple emails in Outlook. To do this, select the emails you want to pin by holding down the "Ctrl" key on your keyboard while clicking on each email, and then click on the "Pin" icon. The selected emails will be pinned to the top of your Inbox.

3. How do I unpin an email in Outlook?

To unpin an email in Outlook, simply click on the "Unpin" icon located next to the pinned email in your Inbox. The email will then be unpinned and removed from the top of your Inbox.

4. Will pinned emails stay at the top of my Inbox?

Yes, pinned emails will stay at the top of your Inbox until you unpin them. They will always appear above any unpinned emails, even if you receive new emails.

5. Can I pin emails in other folders besides the Inbox?

No, you can only pin emails in the Inbox folder in Outlook. Pinned emails do not work in other folders or subfolders.
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